Photocopying, printing & scanning

You can make copies of most items in the Library's collection, print from our computers or your laptop, and scan and save digital files with our self-service photocopiers and printers. Conditions and restrictions apply.

Self-service facilities for copying, printing and scanning at the Library are provided by Bear Solutions.

What you can do

You can:

  • copy printed material (black & white and colour)
  • print from a Library computer, including from a USB device (eg memory stick), or from microform
  • print from your laptop
  • scan printed or microform material and save it to a USB device.

Check the instructions at the copiers or contact staff at an information desk for more information on copying, printing or scanning.

Some Library items can be copied by using your camera.

You can also use our online copy ordering service to order copies of collection items.

Equipment

There are colour and black & white copier/printers in the Copy Centre, and black & white copier/printers in the Family History & Newspaper Room, and the La Trobe, Heritage Collections and Redmond Barry reading rooms.

Microform scanners are in the Family History & Newspaper Room, and the La Trobe and Heritage Collections reading rooms.

Copy cards

Getting a copy card

You can:

  • purchase a copy, print & scan card in the Copy Centre for 30c
  • register (by adding credit) any card with a magnetic strip (handy if you're not a regular service user).

If you have a Library/copy card issued prior to 13 July 2010, you can use existing credit until June 2013. You can't add more credit to your old card, and any residual credit that is insufficient to copy, scan or print cannot be refunded. Your old card can still be used as your Library card to access other Library services.

Adding credit to your copy card

You can:

  • pay with cash (notes or coins) on the card cashier in the Copy Centre – no change is given, but a change machine is provided to convert notes up to $50 to $1 and $2 coins
  • pay with EFTPOS on the card cashier in the Copy Centre – using a credit or debit card with a PIN.

Please note, funds loaded are not refundable – see our full terms and conditions below. See below for copying, scanning and printing prices.

How to copy, scan & print

Copying & scanning

To copy or scan:

  • swipe your card down the right-hand side of the card reader on the copier
  • on the job selection screen, select 'Do Copying/Scanning', then 'OK'
  • use copier buttons to set requirements (default is black & white A4, double-sided)
  • when finished, press 'End'.

To save copies/scans to your USB device:

  • insert your USB device in the copier
  • press the 'User Box' button on the copier
  • select 'Save document'
  • select 'External Memory' and 'OK'
  • check your document name (default is copieryearmonthdaytime) and rename if you wish; set scan/original settings
  • press the 'Start' key.

Note: the screen displays the credit balance on your card. You must have enough credit to copy/scan, save and print; if not, end your session and add credit at the card cashier or online (see above).

Printing from Library computers

From any Library computer you can print the following formats:

  • Microsoft Office documents, including Word, Powerpoint and Excel, as long as you have saved the files on a memory stick
  • PDF files
  • BMP, TIFF, JPG and GIF files
  • web pages.
To send a print job
  1. Click 'print' or File>Print; this willl open a 'Bear Print Anywhere' window
  2. Log in using the print code on your nominated copy card (this will be one of the following):
    – the code on your 'copy, print & scan' card
    – the number on any other magnetic strip card you have registered as your copy card
  3. Click 'OK'; this will open another window, which will let you change the default printing settings (double-sided A4, colour)
  4. Click 'OK' to send the print job to the server

Note: your print code is not retained.

Your account is not charged until you release and print, so you can send your document/s to the server, then add credit to your copy card before printing.

Printing from your laptop or wireless device

From your laptop you can print the following formats:

  • Microsoft Office documents, including Word, Powerpoint and Excel
  • PDF files
  • BMP, TIFF, JPG and GIF files
  • web pages, as long as they have been saved to your laptop.
To send a print job
  1. Go to the Bear Solutions 'WebSubmit' page.
  2. Log in using the print code on your nominated copy card (this will be one of the following):
    – the code on your copy, print & scan card
    – the number on any other magnetic strip card you have registered as your copy card.
  3. Follow the on-screen instructions to upload a document for printing.
  4. Select 'OK' to send the print job to the server.

See our wireless access and wireless printing page for information about connecting to our wireless service from your laptop or other wireless device.

Picking up your print job

Your print job won't print out until you release and pay for it – this can be done at any Library copier. You must do this within 12 hours or your job will be deleted from the copy system.

Your account is not charged until you release and print, so you can send your documents to the server, then add credit to your copy card before printing.

At any Library copier (for colour printing go to the Copy Centre):

  • swipe your card down the right-hand side of the card reader on the copier
  • on the card reader, select 'Print Documents' by pressing 'OK'
  • select your document/s by scrolling with the up & down arrows, then press 'OK' (to print all documents at once, press the 'Rel. All' button)
  • when finished, press 'CLR'.

Note: the screen displays the credit balance on your card. You must have enough for the document/s to print when you press 'Release'; if not, end your session and add credit at the card cashier or online (see above).

Price list
Type of copying, printing & scanning Size Price per copy

Black & white copies or printouts from computers

A4
A3

$0.15
$0.25

Colour copies or printouts from computers

A4
A3

$2.00
$4.00

Black & white copies or printouts from microform

A4 & A3

$0.50

Scan from print or microform copy to file (USB)

A4 & A3

$0.10

Conditions & restrictions

You need to comply with our copying regulations, including copyright law and restrictions on some items. (Copyright information is posted near all photocopiers.) You cannot reproduce, including on websites, any copies you make without our permission.

Restricted items

Many items from the Library can be copied, but some material is too vulnerable for self-service photocopying. If you're unsure if you can photocopy an item, ask the staff at an information desk for advice. You may be able to use your camera or order a copy through our in-house copying service. Where facsimiles, microforms or photographic copies are available, copies can be made from these.

These fragile items may not be copied using the self-service photocopiers:

  • rare books
  • books published before 1900
  • books thicker than 8cm
  • books with large fold-outs (such as maps or charts)
  • books larger than A3
  • books that are bound very tightly and do not open flat (such as some paperbacks)
  • books that are badly damaged (for example, shrink-wrapped books or books with detached covers or spines, loose pages or plates, badly torn pages, brittle paper or damaged text blocks)
  • bound volumes of pamphlets (with pages of different sizes)
  • bound volumes of parliamentary papers, gazettes and debates (state and Commonwealth)
  • unbound ephemera (such as AAA files, theatre programmes or bibliography files)
  • items that must be read in the Heritage Collections Reading Room (except for some newspapers)
  • bound volumes of newspapers, unbound Victorian newspapers more than two years old, unbound interstate newspapers more than five years old, and unbound overseas newspapers more than 20 years old.

Self-service copying, printing & scanning: terms & conditions

  • The State Library of Victoria will not reimburse unused credit on copy cards in cash.
  • Credit on damaged, lost or stolen copy cards cannot be transferred to a new card.
  • EFTPOS transactions will incur a fee. The Library accepts no responsibility for incorrect charging of users' accounts.
  • The Library accepts no responsibility for breaches of copyright that originate from copies of material held in its collection. Library users are responsible for ensuring they comply with copyright law.
  • The Library reserves the right to provide the most suitable form of copying for material in its care, or refuse permission for copying if it is likely to cause damage.
  • The Library reserves the right to alter the price of copying services.
  • Any personal information collected by the Library is treated as confidential and managed in accordance with the Library's privacy policy.